West Knoyle Parish Council
Parish Clerk – Mrs. L. C. Wood
Correspondence address: Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW
Tel: (01747) 860701                                               e-mail:

Correspondence address: Duchy Manor, Springfield Road, Mere, Wiltshire.  BA12 6EW
Tel: (01747) 860701                                               e-mail:

Dear Councillor,

Your attendance is requested for the Annual Parish Council meeting to be held on Tuesday, 21st May 2019 immediately after the Annual Parish Meeting, in West Knoyle Village Hall

Yours sincerely,


Mrs. L. C. Wood,
Parish Clerk.

1. To elect Chairman of West Knoyle Parish Council for 2019/20 and to receive the Chairman’s Declaration of Acceptance of Office

2.  To elect Vice-Chairman of West Knoyle Parish Council for 2019/20 and to receive the Vice-Chairman’s Declaration of Acceptance of Office

3.  To receive any declarations of interest from Members and to consider requests for new DPI dispensations.
Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the West Knoyle Parish Council Code of Conduct for Members and by the Localism Act 2011.

4. Public Session
This provides an opportunity for members of the public to raise questions about and comment on items on the agenda.  The Chairman will re-convene the Parish Council meeting after the public session (please note that members of the public are no longer permitted to speak unless invited to do so by the Chairman).

Please Note: By entering the meeting room you are consenting to the use of your name being recorded in the Minutes.  The meeting may also be recorded by the press or members of the public.  Any person or organisation choosing to film, record or broadcast any meeting of the Council or its committees is responsible for any claims or other liability resulting from them so doing and by choosing to film, record or broadcast proceedings they accept that they are required to indemnify the Council, its members and officers in relation to any such claims or liabilities.

5. To receive apologies for absence.

6. To fill Councillor Vacancy by co-option.  Candidates to date are:
Yvonne Beavan
Marcus Randall

7. Minutes – To approve Minutes of Parish Council meeting held on Tuesday, 12th March 2019

8.  To appoint/re-appoint Internal Auditor

9.  To review Committee Structures and to appoint members, decide terms of reference etc.

10.  To appoint/re-appoint representatives to outside bodies/organisations:


2018/19 Representative

Footpaths & Rights of Way

Cllr. Tony Davis

Neighbourhood Watch & Bobby Van

The Council


Cllr. A. Filleau

Village Hall

Cllr. Mrs. Jinny Brockway

South West Wiltshire Community Safety Partnership

Cllr. Mrs. Jinny Brockway

Parish Steward

Cllr. Tony Davis

Area Board

Chairman & Vice-Chairman

11.  To review bank accounts and signatory arrangements.
12.  Matters Arising
a) Operation of telephone box for books & fruit & veg swap shop
b) Stoney Bridge Residents Group parking scheme – update on grant application & report on meetings held
c) Report on Community Litter Pick

13.  Planning

14.  Highways, Rivers, Footpaths & Transport
a) Highway & footpath issues for parish steward

15.  Play Area
a) Play Area maintenance & equipment repairs

16.  Finance, Policy & Resources
a)  To review the Council asset register
b) To assess risks facing the council and review of insurance provision & review the effectiveness of the systems of internal control.
c) Audit of Accounts
Annual Governance & Accountability Return 2017/18 – Part 2

  • Certificate of Exemption – To confirm that West Knoyle Parish Council meets the qualifying criteria to be exempt from a limited assurance review by the external auditor and to RESOLVE to certify West Knoyle Parish Council “exempt” from External Audit.
  • Annual Internal Audit Report
  • Annual Governance Statement 2018/19
  • Accounting Statements 2018/19
  • Notice of Public Rights & Publication of Unaudited Annual Governance & Accountability Return

d)  To approve the following payments:

Community First Trading

(Local Council Insurance renewal)


Wiltshire Association of Local Councils

Annual Subscription 2019/20


Mere & District Linkscheme

Section 137 Donation


Mere Matters

Section 137 Donation


Citizens Advice Bureau (Wiltshire)

Section 137 Donation


T. J. Thornley

Quarterly Website updates


Information Commissioner’s Office

Data Protection Fee

40.00 ??

L. C. Wood

Payroll – Salary Q1





Rob Pearce Ground Maintenance

Grass cutting in Playing Field


Mere Town Council

Contribution towards office


R. G. Curtis

Hedgetrimming at playing field


e) Purchase of Speed Indicator Device
f) Request for grant support from West Knoyle Social Club to help towards roof replacement over bar/toilet area of Village Hall.

17.  General Items
a) West Knoyle History (previously forwarded to Councillors via email 28.3.19)

18.  Forthcoming Meetings/Events

  • South West Wiltshire Area Board Meeting – Thursday, 4th June 2019 at 6.30 p.m. at Nadder Centre, Weaveland Road, Tisbury.  (To include debate on the topic of local drug and alcohol misuse).


Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions:  Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health & Safety and Human Rights.